The Best PMBOK Tool

12-16 minutes

Businesses, large and small, unquestionably juggle numerous projects, plans, tasks and people. The primary purpose of project management software is to help managers plan, execute and control all aspects of the project management process (such as PMBOK orPRINCE2).

Companies rely on project management software (e.g. PMBOK Software) to ensure that each tasks in a project are completed on time and within budget; and moreover, we need to balance team members’ workload with optimal time management. Because project management software (i.e. support automated PMBOK or PRINCE2 Process software)enhance resource efficiency and ensure project move in the right track, such tools are especially important for project managers involved with large and complex projects.

Not long ago project management was symbolized by three things: a pencil, a sheet of paper and a method (or framework). However time marches on and technology evolves. Essentially, Project management software tools are employed for project planning, task management, resource allocation and change management as well. Project management software is among the most useful tools that can help us stay competitive in this fast changing world.

Project Management Challenges

When it comes to managing projects, there are many challenges faced by project managers, directors of operations, vice presidents of professional services, chief financial offers, and other project team members.

Lack of user participation
Missed project deadline and over-budget
Mis-alignment between projects and their business objectives
Poor communications between IT and the business
Project management is considered ‘overhead’
Lack of adequate tools, or using the wrong tool for the job
Get stuck or do not know how to start with a standard process or framework
Wasting time looking for project documents, manuals and assets
Spending too much time in preparing documentation and deliverables
Lack of effective communication means for geographically-dispersed project

Hurdles in Getting Project Started

Hard to get project started and well managed. It involves a lots of up front investment, trainings and additional resources.

Staff do not have the confident or enough maturity to properly kick start business project initiatives.
The deliverables of the IT projects didn’t align with business goal and objectives.
As a result, the proliferation of many different but isolated and ad-hoc initiatives are developed randomly without following any guidelines, standards or procedures.
Produce the deliverables required by a standard is often tedious and very time consuming.
One-size-fit-all solution, process, tool or software is often not efficient for dealing with different sizes or complexities of projects

Obviously, adoption of a project management tool is crucial for medium and large-sized companies, as without proper tools, an good project plan may turn into a mess. There’re many things that have to be performed in a well-organized manner.